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The University of Texas of the Permian Basin (UTPB) provides access to its programs, classes, services, and activities to qualified individuals with disabilities as required by Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990 as amended.

Under the ADA and Section 504, a person with a disability is defined as “any person who (1) has a physical or mental impairment that substantially limits one or more major life activities, (2) has a record of such impairment, or (3) is regarded as having such impairment.

Overview

UTPB encourages students with disabilities to visit the SSD Office, where they may receive consultations and request reasonable accommodations (including in appropriate situations classroom adjustments/modifications) under Section 504 and the ADA.

To be considered for accommodations and/or services, a student must provide the PASS Office with the required documentation of his/her disability at least one month before the accommodations and/or services are requested to begin. This information helps the SSD Office determine if a student is eligible for accommodations and, if so, for which specific accommodations.

Registration Procedures:

To request accommodations, you must register with the SSD Office. This can take place once you have enrolled for the upcoming semester. If you are returning after two or more semesters of non-enrollment, you must re-register with SSD. Current students must provide the SSD Office with their class schedule two weeks prior to the beginning of the semester.

How to Register with SSD:

  1. Come by in person to the PASS Office, MB 1160, call at (432)552-2630, or visit our website at  pass.utpb.edu.
  2. Make an initial intake appointment with the Disability Services designee.
  3. When making an initial appointment, students should briefly describe the nature of their disability. 
  4. At least 24 hours before the appointment, send any available documentation of the disability and, if applicable, a history of accommodations received in prior educational settings to SSD.
  5. Arrive 5 to 10 minutes prior to the scheduled appointment to fill out paperwork.
  6. Meet with the Disability Service designee to discuss what services are available from SSD and other University offices and to identify academic, programmatic and/or physical accommodations that might be available.

Documentation

All disability documentation must be on letterhead and signed by the appropriate licensed educational, mental health, or medical professional who is certified or licensed practitioner in the area for which the diagnosis is made. NOTE: Documentation presented on a prescription pad slip by itself, is unlikely to be sufficient.

In addition, all documents should provide the following information:

  • Date of the evaluation
  • Method of evaluation/examination
  • Specific diagnosis
  • Medication – expected effects on functioning, and any side effects
  • Listing and discussion of specific limitations with respect to the disability’s impact in academic and academic related environments as it relates to the accommodations requested.

Finally, please note that documentation should not be more than five (5) years old.

Students who provide all documentation and are eligible for services will be formally approved during an intake interview with the disability services office. Accommodations will be determined on a case-by-case basis, based on the documentation, the student’s history and specific functional limitations. Students requesting accommodations in the classroom will be provided with a letter prepared by SSD verifying the need for accommodations to each of their instructors.

Accommodations

If a student is eligible to receive accommodations, the accommodations will be determined on a case-by-case basis, based on the documentation, the student’s history, specific functional limitations, and other information. Students approved to receive accommodations in the classroom will be provided a letter prepared by the PASS Office; that letter lists the approved accommodations, and the student should present it to all instructors in which accommodation is desired.

Depending on the situation, the following accommodations and others may be available to qualifying students with disabilities at UTPB:

  • Note takers
  • Extra time for test
  • Isolated testing rooms
  • Enlarged print on computers

If you need other specific accommodations, please consult with the PASS Office.

Forms

Disability Accommodation (Page 1)

Disability Service Application (Page 2)

Disability Service Rights Information (Page 3)

ADA Student Service Information Sheet (Page 4)

 

Note: UTPB maintains all related disability-information, including medical documentation, educational correspondence, and accommodation records, confidentially to the extent permitted and required by law. The University of Texas of the Permian Basin and SSD have an obligation to maintain the confidentiality of such documentation.