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    Fall 2015-Spring 2016   

Loan Disbursement Dates

For financial aid purposes the disbursements dates listed below are the dates when the UTPB Office of Financial Aid applies the amount of the loans to a student’s account. It does not represent the date that a student will receive a refund from the university.  Refunds are processed through the Office of Accounting and will occur within 14 days of the date that Financial Aid applies any amount that will produce a credit for a student. 

Students who accept loans after the first day of their scheduled class will receive their loans approximately 14 business days from the date of acceptance.   This is how long it takes to verify and originate a loan in order for us transfer the funds from the Department of Education to a student’s account.  Students must have completed the Master Promissory Note (MPN) and Entrance Counseling (EC) prior to acceptance at .  If these documents are not completed during the initial verification process of each term then the original date of acceptance is no longer valid and the loans will be processed in 14 business days from the date when all items required have been submitted and are on file with the Department of Education. Please contact us at if it has been more than 14 business days since you accepted the loan awarded to your account. 

Students who accept loans, and have all required items on file prior to the first day of their scheduled class will receive their disbursements according to the posted dates listed below for each semester:

Fall 2015 & Spring 2016 full semester courses only
1st disbursement –September 14, 2015
2nd disbursement—February 4, 2016  

Fall 2015 for students enrolled in 8 weeks courses 
1st disbursement –September 14, 2015    
2nd disbursement—November 5, 2015  

Fall only
1st disbursement ---September 14, 2015  
2nd disbursement—November 5, 2015   

First time loan borrower enrolled in full semester courses Fall and Spring 
1st disbursement –September 24, 2015  
2nd disbursement—February 4, 2016

Spring only
1st disbursement ---February 4, 2016  
2nd disbursement—April 4, 2016   

First time loan borrower enrolled in Spring semester courses only
1st disbursement ---February 19, 2016  
2nd disbursement—April 4, 2016

First time loan borrowers have to wait 30 days from the start of the semester to receive their first disbursement. First time loan borrowers that accept their fall and spring loans will get their first disbursement 30 days into the fall semester and their second disbursement in the spring.

 **You have the right to cancel all or a portion of your loans. Students or parents wishing to cancel loans or disbursements must complete the Financial Aid Cancellation Form available at /campus-life/financial-aid/forms, within 14 days after receiving notification of disbursement.**

Processing Awards

The UTPB financial aid office will begin processing credits from awarded and accepted funds towards a student’s account 10 days before classes begin of each term.  Our systems is set to apply only enough credits to bring the balance owed down to a zero, after Census Date (the 12th class day for whole semester and the 7th class day for 8 week classes) student can no longer add/drop classes allowing us to begin liquidating the funds.  After this date the system will begin applying the remaining credits on the account, if the remaining credits exceed the amount owed to the school the student will receive a refund check. Please keep an eye on your review financial aid screen and the review pay bill screen to monitor the application of financial aid.  Sometimes adding/dropping classes interferes with our systems ability to fully disperse the funds.  If there are remaining portions of aid that you have questions about then please contact our office at (432) 552-2620.


Credit in the review pay bill will be located in the bottom left area and will show the remaining balance owed to the university or the anticipated refund: 

Remaining charge on account Bal: 123.45                          Student owes this balance

Credits for anticipated refund: Bal: 1281.39CR       Student will receive this amount as a refund

The Office of Accounting processes student refunds.  After financial aid verifies the refunds the Accounting will clear out the credits and bring the account down to a $0 balance.  In the review pay account bill students are now able to see a refund amount with a date, refunds should be received within 7-10 business day by mail if no direct deposit was set up.  If direct deposit was established it is 3-5 business days from this date.  For questions about direct deposit on inquiries on checks please call Accounting after the time frames listed above have passed at (432) 552-2706.

Payment Options

Payments options can be accessed through myUTPB in the review/pay account screen.  Located at the bottom of this page are two tabs.

Pay by Credit Card

This function will allow you to pay the entire balance showing on the account by Credit/Debit card

Pay by FACTS

To help you meet your educational expenses, The University of Texas of the Permian Basin is proud to offer

FACTS as a convenient budget plan. This is not a loan program. You have no debt, there are no interest or finance charges assessed, and there is no credit check. The cost to budget your interest-free monthly payment plan is a $50.00 per semester nonrefundable FACTS Enrollment Fee. You may budget your tuition and fees in the following ways:

Automatic Bank Payment (ACH)

ACH payments are those payments you have authorized FACTS to process directly with your financial institution. It is simply a bank-to-bank transfer of funds that you have preapproved for your expenses at the University of Texas of the Permian Basin. Payments may be made from either your checking or savings account. Payments are processed on the 5th of each month and will continue until the balance is paid in full. For more information contact the office of Accounting at (432)552-2706 or

Credit Card Option

Paying with your credit card gives you the option of taking advantage of various bonus programs offered by your credit card company. Your monthly payment will be automatically charged to the credit card you designate. Payments are processed on the 5th of each month and will continue until the balance is paid in full. For more information contact the office of Accounting at
(432)552-2706 or