Operating Procedures - Part 6: Administrative Policies- Part 13

13. Capital Equipment/Physical Properties

Except as otherwise specifically authorized, property of The University shall be used only for official business. Only library books and other items of similar nature of well-established use may be used for the personal benefit or pleasure of employees. The Vice President for Business Affairs is property manager for The University.

13.1 Inventories

An actual physical inventory of property of The University shall be made each fiscal year in accordance with the State Purchasing and General Services Act, as amended (Article 601b, Vernon's Texas Civil Statutes), and in compliance with appropriate regulations issued thereunder. The Vice President for Business Affairs shall issue the necessary implementing instructions.

Department heads are responsible for all University property in their care and for the taking of the inventory on the prescribed record forms.

Inventories as of August 31 include all equipment on hand as defined by the General Services Commission under the State Purchasing and General Services Act. Items that are worn out or discarded shall be deleted in accordance with the regulations of the General Services Commission. (Regents' Rules and Regulations, Part II, Chapter VII, Section 1.)

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