Drops and Withdrawals
A Drop is defined as dropping one or more courses while remaining enrolled in other courses. A drop is always a 100% refund (drops are never prorated) if it is done before creating an academic record. There will be NO REFUND for dropped courses after the last day to drop a course with a refund as listed in the appropriate academic calendar. You are considered dropping a course only if you are still enrolled in at least one course at UTPB after you drop.
A Withdrawal is defined as dropping ALL courses. Drops and withdrawals become effective the date the written request, with all required signatures, is received by the Registrar's Office. Student who withdraw are responsible for requesting refunds for housing and meal plan payments. These items are not automatically credited back to students upon withdrawal. Students must contact Student Housing once they withdraw in order to be considered for a refund for these fees.
Please note that 16 week courses and 8 week courses have different withdrawal refund schedules and last days to drop without creating a record.
Semester Withdrawal Refund Schedules:
| Fall 16 Week | Fall 8 Week |
| Spring 16 Week | Spring 8 Week |
| Summer | Summer 8 Week |
Fall 2018 16 Week
Withdrawal from all Courses Refund Schedule
| Date | Refund Rate | Date | Refund Rate |
|---|---|---|---|
| *Prior to August 27 | 100% | ||
| Aug. 27 | 80% | Sept. 11 | 50% |
| Aug. 28 | 80% | Sept. 12 | 50% |
| Aug. 29 | 80% | Sept. 13 | 50% |
| Aug. 30 | 80% | Sept. 14 | 50% |
| Aug. 31 | 80% | Sept. 17 | 50% |
| Sept. 4 | 70% | Sept. 18 | 25% |
| Sept. 5 | 70% | Sept. 19 | 25% |
| Sept. 6 | 70% | Sept. 20 | 25% |
| Sept. 7 | 70% | Sept. 21 | 25% |
| Sept. 10 | 70% | Sept. 22 | 25% |
| Continued Next Column | Sept. 24 and after | NONE |
*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.
Fall 2018 8 Week Course
Withdrawal from all Courses Refund Schedule
| First 8 Weeks Session | Second 8 Weeks Session | ||
| Date | Refund Rate | Date | Refund Rate |
|---|---|---|---|
| Prior to Aug. 27 | 100% | Prior to Oct. 22 | 100% |
| Aug. 27 | 80% | Oct. 22 | 80% |
| Aug. 28 | 80% | Oct. 23 | 80% |
| Aug. 39 | 80% | Oct. 24 | 80% |
| Aug. 30 | 50% | Oct. 25 | 50% |
| Aug. 31 | 50% | Oct. 26 | 50% |
| Sept. 4 | 50% | Oct. 29 | 50% |
*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.
Spring 2018 16 Week
Withdrawal from all Courses Refund Schedule
| Date | Refund Rate | Date | Refund Rate |
|---|---|---|---|
| *Prior to January 8 | 100% | ||
| Jan. 8 | 80% | Jan. 23 | 50% |
| Jan. 9 | 80% | Jan. 24 | 50% |
| Jan. 10 | 80% | Jan. 25 | 50% |
| Jan. 11 | 80% | Jan. 26 | 50% |
| Jan. 12 | 80% | Jan. 29 | 50% |
| Jan. 16 | 70% | Jan. 30 | 25% |
| Jan. 17 | 70% | Jan. 31 | 25% |
| Jan. 18 | 70% | Feb. 1 | 25% |
| Jan. 19 | 70% | Feb. 2 | 25% |
| Jan. 22 | 70% | Feb. 5 | 25% |
| Continued Next Column | Feb 6 and after | NONE |
*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.
Spring 2018 8 Week Course
Withdrawal from all Courses Refund Schedule
| First 8 Weeks Session | Second 8 Weeks Session | ||
| Date | Refund Rate | Date | Refund Rate |
|---|---|---|---|
| Prior to Jan. 8 | 100% | Prior to Mar. 5 | 100% |
| Jan. 8 | 80% | Mar. 5 | 80% |
| Jan. 9 | 80% | Mar. 6 | 80% |
| Jan. 10 | 80% | Mar. 7 | 80% |
| Jan. 11 | 50% | Mar. 8 | 50% |
| Jan. 12 | 50% | Mar. 9 | 50% |
| Jan. 16 | 50% | Mar. 12 | 50% |
*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.
Maymester 2018
Withdrawal Refund Schedule
| Date | Refund Rate |
|---|---|
| *Prior to May 7 | 100% |
| May 7 | 80% |
| May 8 | 80% |
| May 9 | 80% |
| May 10 | 50% |
| May 14 | 50% |
| After May 14 | None |
*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.
Summer 2018 5 and 10 Week Classes
Withdrawal from all Courses Refund Schedule
| Whole Summer and First Summer | Second 8 Weeks Session | ||
|---|---|---|---|
| Date | Refund Rate | Date | Refund Rate |
| Prior to May 29 | 100% | Prior to July 2 | 100% |
| May 29 | 80% | July 2 | 80% |
| May 30 | 80% | July 3 | 80% |
| May 31 | 80% | July 5 | 80% |
| June 4 | 50% | July 9 | 50% |
| June 5 | 50% | July 10 | 50% |
| After June 5 | None | After July 10 | None |
*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.
Summer 2018 8 Week Classes
Withdrawal Refund Schedule
|
Summer A 1st 8 Weeks Classes |
Summer B 2nd 8 Weeks Classes |
||
| Date | Refund Rate | Date | Refund Rate |
| Prior to May 7 | 100% | Prior to July 2 | 100% |
| May 7 | 80% | July 2 | 80% |
| May 8 | 80% | July 3 | 80% |
| May 9 | 80% | July 5 | 80% |
| May 10 | 50% | July 6 | 50% |
| May 11 | 50% | July 9 | 50% |
| May 14 | 50% | July 10 | 50% |
| After May 14 | None | After July 10 | None |
*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.