Facility Use and Rentals

Licensee shall purchase, provide, and keep in effect during the use period licensed by this Agreement a general liability insurance policy or rider to an existing policy, naming as additional insured "The University of Texas Permian Basin, its officers, employees, and agents”, which will provide coverage in the minimum amounts of $300,000.00 for property damage and $1,000,000.00 per person and $1,000,000.00 per occurrence for personal injury (including death). Coverage provided by such policy or rider must apply to the death or injury of any person and the damage to property that result, directly or indirectly, from the intentional or negligent act or omission of Licensee or Licensee's officers, agents, employees, guests, or invitees during the use or occupancy of Licensor's premises for purposes of this Agreement. Such insurance shall be with an insurance company or companies authorized to do business in Texas and under policy or policies acceptable to Licensor. A copy of the policy must be submitted to the Office of Camps and Conferences no less than four (4) days prior to the event. The University of Texas System offers a Tenant User Liability Insurance Policy (TULIP) for a reasonable cost, if needed. 

Once a request has been reviewed and approved by the Office of Camps and Conferences a FACILITIES USE AGREEMENT will be emailed to the contact person listed below. Upon receipt of the signed agreement, the University of Texas Permian Basin will review and then execute the agreement. At this time, the event will be considered scheduled, and a fifty percent (50%) deposit is due. Four (4) days prior to the scheduled event the balance is due. Any reservation canceled less than four (4) days prior to an event forfeits the deposit, unless the event is canceled by the University.

Facility Use Policy

Special Use Facility Policy

Campus Map

Campus Carry Policy

Tobacco Policy

Duck Pond

• Available hours: November-February 8am-6pm and March-October 7am-8pm 
• Alcoholic beverages are prohibited
• No people or pets may enter nor deposit waste in any body of water on University property. 

Pool Parties

• Maximum number of guests is 125
• $150 non-refundable rental fee, 2-hour minimum, $25 each additional hour
• $200 after 6pm non-refundable rental fee, 2-hour minimum, $25 each additional hour
• Lifeguards are required and are an additional fee:
  • 1-25 persons = 2 guards $40/hour
  • 26-50 persons = 3 guards $60/hour
  • 51-75 persons = 4 guards $80/hour
  • 76-125 persons = 5 guards $100/hour

Catering

Catering is available for your event at an additional cost. UT Permian Basin exclusively uses Chartwell’s, and we will assist you in making an order for your event. A variety of options are available, such as breakfast, buffets, boxed lunches, plated dinners, sweet and salty snacks, and more. We are pleased to help make your event or meeting a delicious success. www.utpb.catertrax.com 

IT and Audio/Visual

Let us know how we can assist in making your event look and sound great. We have a variety of audio/visual equipment to ensure a quality event.

The University charges $85 per hour with a minimum of two (2) hours for technical support. A one-week notice is required to hire any tech staff.

Set-Up

Set-up of tables, chairs, podiums, etc. are included in the rental fee.

Cleaning/Custodial Services

Cleaning services are included in the rental fee. Exceptions are: Outdoor events, extreme post-event cleaning services, and when use results in severe damage or lost or broken equipment. These exceptions will all incur additional charges. Reservations requiring Porter Service (custodian) on site during an event will also be charged an additional fee.

UTPB Police Department

Some events require UTPB Officer or other security to be present, for example, organized walks/runs or events where liquor is served. Rates for UTPB PD are $50 per hour per officer.