Course Evaluation FAQ

When do student online course evaluations open and close for the full semester?
The evaluation period opens during the final 2 weeks of each term before finals week. Students have until 11:59 PM on the last day to complete the evaluation. We encourage faculty members to remind their students to complete their evaluations.

How do students access the evaluations?
Students should log into their Canvas Course or click on the Student Evaluation Course email sent to their utpb.edu email address.

Can students access the evaluations through Canvas?

If students do not complete an evaluation, when can they view their grades?
Students who do not complete a student course evaluation or opt out of completing a student course evaluation will not be able to not be albe to access their Canvas course.  Students who do not want to complete a student course evaluation must click the “Opt Out” button.

If a student does not complete an evaluation, will this affect their graduation?
Student Course evaluations have no impact on a student’s graduation status.

When will faculty/instructors be able to view the evaluation report for their courses?
Instructors will be able to view their evaluation reports a day after final grades are due.

I am a faculty member. Some of my courses are not showing in my Student Course Evals list. Why is this the case?
There may be several reasons; the most common reason is a course section with a small enrollment. Courses with less than 5 enrolled students do not have course evaluations because the small class size may allow someone to determine a student’s identity.
Another reason that you may not see the course evaluations in your list is because you are not listed as the official Instructor of Record for the course. Your Department Chair or Dean can correct this in the PeopleSoft system. The Student Course Evaluations system and/or FalconOnline office cannot fix this problem.

I am a student. Some of my courses are not showing in my Student Course Evals list. Why is this the case?
The most common reason is a course section with a small enrollment. Courses with less than 5 enrolled students do not have student course evaluations.

If my class has fewer than 5 students, can I request that course evaluations be set up for the class?
The course evaluations are predicated on students’ anonymity. Therefore, we do not allow course evaluations for classes with fewer than 5 students because students’ identities may not be private. However, we have provided a way for faculty to merge sections with small enrollment.  Submit it with the appropriate information needed. This is achieved through the cross-listing of courses and must be at least one week prior to the term start date. If you would like to request a merge of sections please submit your request to your department administrative staff member.

If the cross-listing of courses is not an option; Faculty may create a  survey (based on the same questions included on the course evaluation) and administer this survey to students within their Canvas course using the quiz tool. (Survey - Graded or Ungraded). Keep in mind that this option does not allow for student anonymity.

Can I go back and redo an evaluation?
No. Once the evaluation has been submitted or opted-out of, it cannot be redacted, deleted, reset, or redone. We recommend that students carefully review their evaluation before submitting it in order to avoid errors such as this.

A graduate student (Teaching Assistant) is teaching a course and the course evaluations is listed with mine. Why is that and how can I remove it?
Most graduate students cannot be listed as an instructor of record. Therefore, supervising faculty will receive the evaluation for the course and it cannot be removed. You may consider adding optional questions to collect additional feedback on these types of scenarios.

I am a department chair or department coordinator. How do I view student course evaluation results for faculty I supervise?
Academic supervisors may request read access to faculty course evaluations by completing the Manager Access Request Form. This form should be created one week before access is needed.

Who can I contact if my question is not addressed here?
Please email surveys@utpb.edu