Eligibility
With a few exceptions, to be eligible to use the types of leave covered in this policy, a UT Permian Basin employee must be appointed to work at least 20 hours per week for a continuous period of at least four and one-half months and not working in a position that requires student status as a condition of employment. Faculty on a 9-month appointment may not be eligible for all categories of leave covered by this policy. Employees do not need to meet these requirements for jury service or to serve as a witness, to comply with a subpoena, or, if a peace officer, for legislative leave. Different eligibility standards apply to the Family and Medical Leave Act (“FMLA”) and Fair Labor Standards Act (“FLSA”) overtime. FMLA eligibility standards are detailed in the respective section in this policy. FLSA overtime is covered in UTPB’s FLSA Overtime and State Compensatory Policy HOP Section III, 3, 1.
Responsibilities
- Employee requests leave in advance of absence when the need for leave is foreseeable. If the need for leave is not foreseeable, the employee must request leave as soon as they know the need for leave.
- The supervisor, working with HR when applicable, responds to leave requests after considering department staffing requirements in the context of the personal needs and legal rights of the employee.
- Employee records absence from work on the electronic timesheet using the appropriate leave type.
- Negative leave balances are not permitted.
- Any documentation provided to department leaders must be provided to HR for the employee's personnel file and not retained by the department.
- Foreign Travel Notice. An employee traveling to any country whose government is identified on the U.S. Department of Commerce’s foreign adversary list at 15 C.F.R. 791.4 (China, including Hong Kong or Macau, Cuba, Iran, North Korea, Russia, Venezuela) must submit the Employee Pre-Travel Notification and Post-Travel Briefing for Personal Travel to Foreign Adversary Country form.