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Dropping a Course

A Drop is defined as dropping one or more courses while remaining enrolled in other courses. A drop is always a 100% refund (drops are never prorated) if it is done before creating an academic record.

There will be NO REFUND for dropped courses after the last day to drop a course with a refund as listed in the appropriate academic calendar. You are considered dropping a course only if you are still enrolled in at least one course at UTPB after you drop.

Withdrawing from a Course

A Withdrawal is defined as dropping ALL courses. Drops and withdrawals become effective the date the written request, with all required signatures, is received by the Registrar's Office. 

Students who withdraw are responsible for requesting refunds for housing and meal plan payments. These items are not automatically credited back to students upon withdrawal. Students must contact Student Housing once they withdraw in order to be considered for a refund for these fees.

Please note that 16-week courses and 8-week courses have different withdrawal refund schedules and last days to drop without creating a record.

Semester Withdrawal Refund Schedules:

Fall 16 Week Fall 8 Week
Spring 16 Week Spring 8 Week
Summer Summer 7 Week

Fall 2019 16-Week Withdrawal from all Courses Refund Schedule

Date Refund Rate Date Refund Rate
*Prior to August 26 100%
Aug. 26 80% Sept. 10 50%
Aug. 27 80% Sept. 11 50%
Aug. 28 80% Sept. 12 50%
Aug. 29 80% Sept. 13 50%
Aug. 30 80% Sept. 16 50%
Sept. 3 70% Sept. 17 25%
Sept. 4 70% Sept. 18 25%
Sept. 5 70% Sept. 19 25%
Sept. 6 70% Sept. 20 25%
Sept. 9 70% Sept. 23 25%
Continued Next Column Sept. 24 and after NONE

*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.

Fall 2019 8-Week Course Withdrawal from all Courses Refund Schedule

First 8 Weeks Session Second 8 Weeks Session
Date Refund Rate Date Refund Rate
Prior to Aug. 26 100% Prior to Oct. 21 100%
Aug. 26 80% Oct. 21 80%
Aug. 27 80% Oct. 22 80%
Aug. 28 80% Oct. 23 80%
Aug. 29 50% Oct. 24 50%
Aug. 30 50% Oct. 25 50%
Sept. 3 50% Oct. 28 50%

*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.

Spring 2019 16-Week Withdrawal from all Courses Refund Schedule

Date Refund Rate Date Refund Rate
*Prior to January 14 100%
Jan. 14 80% Jan. 29 50%
Jan. 15 80% Jan. 30 50%
Jan. 16 80% Jan. 31 50%
Jan. 17 80% Feb. 1 50%
Jan. 18 80% Feb. 4 50%
Jan. 22 70% Feb. 5 25%
Jan. 23 70% Feb. 6 25%
Jan. 24 70% Feb. 7 25%
Jan. 25 70% Feb. 8 25%
Jan. 28 70% Feb. 11 25%
Continued Next Column Feb 12 and after NONE

*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.

Spring 2019 8-Week Course Withdrawal from all Courses Refund Schedule

First 8 Weeks Session Second 8 Weeks Session
Date Refund Rate Date Refund Rate
Prior to Jan. 14 100% Prior to Mar. 18 100%
Jan. 14 80% Mar. 18 80%
Jan. 15 80% Mar. 19 80%
Jan. 16 80% Mar. 20 80%
Jan. 17 50% Mar. 21 50%
Jan. 18 50% Mar. 22 50%
Jan. 22 50% Mar. 25 50%

*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.

Summer 2019 10-Week Classes Withdrawal from all Courses Refund Schedule

Date Refund Rate
Prior to May 28 100%
May 28 80%
May 29 80%
May 30 80%
June 3 50%
June 4 50%
After June 4 None

*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.

Summer 2019 7-Week Classes Withdrawal Refund Schedule

1st 7 Weeks Classes 2nd 7 Weeks Classes
Date Refund Rate Date Refund Rate
Prior to May 13 100% Prior to July 1 100%
May 13 80% July 1 80%
May 14 80% July 2 80%
May 15 80% July 3 80%
May 16 50% July 5 50%
May 17 50% July 8 50%
May 20 50% July 9 50%
After May 20 None After July 9 None

*Students withdrawing before the first class day will receive a 100% refund minus a $15 matriculation fee and the non-refundable fees. Non-refundable fees include a $25 computer-processing fee, a $10 advising fee, and an orientation fee (if charged). The $11 medical services fee is non-refundable if the withdrawal occurs after the 12th class day.

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