student making a payment in the background with a UTPB thank you card in the front

Cash Reporting

Cash payments are defined as the coins and currency of the United States (and any other country), as well as a cashier's check, bank draft, traveler's check, or money order. (Please note: "cash" does not include personal checks drawn from a payer's personal account.)

Any time UTPB receives more than $10,000 in cash in one transaction or in two or more related transactions, we are required to file Form 8300 and provide a written statement to each student named on any Form 8300. (Report of Cash Payments Over $10,000 Received in a Trade or Business)

  1. If we receive in a 12-month period more than $10,000 in cash.
  2. A Form 8300 must be filed within 15 days of a student reaching $10,000.
  3. We are required to provide a written statement to the student - an electronic statement can only be provided if the person agrees to that format.
  4. It must state that we are reporting this information to the IRS.

For further information, please review IRS Publication 1544, Form 8300, or Form 8300 Reference Guide