Collection Development Policy and Procedures

Selection and Duplication

• Selection of books for the library is a joint effort between the faculty and librarians, with purchase approval from the Library Director. 
• Academic faculty may submit specific book titles (not textbooks) for purchase through the library book request form, which is available on the library's website and SharePoint.

Gifts & Donations

• The library shall review, evaluate, and select materials that are relevant and support the mission of the library.
• The donor must sign and acknowledge the library donation policy form available at the Access Service Desk.
• The donor unconditionally and irrevocably gives and transfers donated titles to the library, including all rights, titles, and interests (including all copyrights and related interests) as unrestricted gifts without limitations.
• The library accepts gifts and donations with the understanding that they conform to selection guidelines and provided that no restrictions are attached.
• Donor must understand that the library may duplicate, reproduce, reformat, transfer, dispose of, or give away all or any portion of the donated items as determined by the library without prior notice or permission.
• Donor understands that the donations are gifts and no goods or services shall be exchanged in return, including a monetary valuation statement for tax or other purposes.
• No commitment to accept gifts shall be made by anyone other than the Library Director. The library is not responsible for a monetary valuation statement for tax or other purposes.

Weeding

• The weeding of the library collection is performed on an ongoing basis based on use and condition of the material for the betterment of the Library’s collection as a whole.
• Disposal of the library collection is in adherence to the Regent’s Rule 80201. http://www.utsystem.edu/bor/rules.

Archives and Special Collections Development Policy

The purpose of this policy is to guide the development, management, and preservation of the Archives and Special Collections. It ensures that acquired materials support the institution’s mission, enhance research and teaching, and preserve unique and rare resources for future generations.

Collection development includes works by faculty, students, and alumni, as well as rare or fragile materials requiring long-term preservation. It also encompasses library acquisitions and donations or gifts from the community that reflect the university’s history, activities, and achievements.