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Interlibrary Loan (ILL) is part of the Access Services Department. Through this system the library is able to borrow items that we do not own from other institutions throughout the country.  Only current students, staff, and faculty can access this service; community borrowers, alumni and youth patrons must use their local public libraries for ILL requests.  Retired faculty members may acquire items through the library’s ILL department with permission from their university ex-department.  Plan ahead . . . it takes time to obtain these items. Do your research early in the term and submit your ILL requests as soon as possible.

Requests must be submitted online through the Library catalog.  Rare books and textbooks should not be requested, but may be requested by faculty and adjuncts for research purposes. UTPB does not charge our patrons for ILL requests.  If a lending library charges us a fee the library will absorb that fee up to a maximum amount of $50.  Please limit requests to no more than five items per day and no more than ten items per week. All communication between the library and the patron is via email. ILL material can be picked up at the Library Services desk or sent to offices by Campus Mail or by mail for Distance Education Learners.

Returnable items borrowed through ILL have a loan period that is set by the lending library.  Sometimes the lending library will allow renewals, sometimes not. We ask that borrowers respect the due date that is written on the book strap. When Dunagan Library is lax in returning materials borrowed through ILL, we damage our reputation with other institutions which could result in our borrowing privileges being terminated. It is crucial, therefore, that materials borrowed through ILL be returned in a timely manner. A daily fine of $1 is charged for overdue ILL items and also if the item has been recalled by the lending institution and was not turned in by the shortened due date. Habitual disregard of due dates can result in the loss of library InterLibrary loan privileges.

If a student requests an item that is out on loan to another institution they can request that we obtain a copy through ILL if it is needed before the item is due back.  Otherwise, the student can go through the library catalog to put a hold on the item so that the borrowing institution cannot request a renewal and the item will be put on the hold shelf for the student to check out once it has been returned to the library.

We are bound by any restrictions on use imposed by the lending library. Infrequently, use of the borrowed material may be limited to In-Library-Use-Only.

Please allow sufficient time for material to arrive. Articles are received as digital via Article Exchange or email and should normally arrive within a week. For books, allow at least two weeks for arrival as some of these items may be coming from out of state.  For this reason there is a cutoff date for physical loan requests of three (3) weeks before the end of the semester for students, adjunct professors and staff.

UTPB will not lend items from archives, special collections, serials, audio visual, microforms, youth, textbooks, or leisure reading. Limited sections of books/ebooks and serials may be requested as digital copies within copyright limitations. UTPB will not lend books that are new to us (catalogued within the last six months). Because we don’t lend videos or DVDs, we do not borrow them.  UTPB is a reciprocal lender. Our group affiliations include Amigos and LVIS.

Distance Education Learners whose current address is more than 50 miles away from the UTPB campus may request items from the library collection to be delivered to them.  Requests for items, not within archives, or special collections, need to be submitted to the Interlibrary Loan Department via email.  For items not in our collection the user would have to submit an Interlibrary Loan request online through the library catalog.

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